Resource Information and Control Corporation
The purpose of Paperless Office is to allow people in your facility to perform basic data entry tasks into the various
applications in ConCentRICs without having to have full access to those applications in the sytsem. This way forms can be
filled out, submitted, approved and completed with out the need of paper being created. You indicate just which options
each person who has access to Paperless Office will have available to them. This way you can control what forms each
person can fill out and submit. Each of the primary data entry tasks for each of the ConCentRICs applications is available
in Paperless Office.
Each of the options in Paperless Office along with a desription are listed below.
Name Inquiry
Name Inquiry will allow you to look up any person or company that has ever been entered anywhere in ConCentRICs. You can see the full name and address, phone numbers and any other information associated with that name. You can see which applications they are linked to in ConCentRICs and even get a map to their location. This is the same option that appears in the Name and Address application.
Operations Work Orders
When ever something needs to be repaired, maintained or installed a work order is filled out and sent to the Operations department to be assigned and carried out. This option allows anyone who needs things done, to fill out their own work orders electronically. These work orders flow directly to the Operation Administration application.
Incident Report
If anything unusual happens in the facility such as a theft, injury or building damage needs to have an Incident Report filled out. This option allows anyone in the facility to fill out an Incident Report as soon as anything takes place. These Incident Reports flow directly to the Security Administraiton application.
Vendor Inquiry
Vendor Inquiry allows you to look up any Vendor that is used by the facility. This will show all activity for that Vendor including Requisitions, Purchase Orders, Payment Requests and Checks issued to that Vendor. This is a good option to use to answer any question or see the status of any particular vendor. This is the same option that is used by many of the accounting applications.
Purchase Requisitions
When items are needed to be bought for use by the facility a Purchase Requsition is filled out, so the purchase can be approved. This option allows anyone who can order items for the facility to fill out a Purchase Requisition on-line. These flow directly to the Accounts Payable application, where they can be approved on-line.
Requisition Defaults
The Requisition Defaults option allows each person that enters Purchase Requisitions to fill out all of the default values they use for the requisitions. This speeds up the entry of a Purchase Requisition since most of the fields can have default values.
Inventory Requests
This option keeps track of any request made for an inventory request that could not be filled at this time. The request will remain on hold until more of those items are received. Once received the inventory items can be filled automatically.
Inventory Approvals
The Inventory Approval option is used by anyone who has authorization to approve inventory items. This option will show them all items that are at their level of approvement. They can review the request and/or approve it on-line.
Check Request
Anyone who can enter a request for payment would use the Check Request option. This allows them to fill out a request for payment form. This flows automatically to the Check Processing application when they can be approved and a payment can be issued.
Journal Entries
The Journal Entry option will allow someone to enter accounting transactions that go to the General Leger. These entries would flow directly to the appropriate journals through out the accounting applications where they can be approved for posting to the General Ledger.
Event Charges
Standard event charges are automatically created for the events. Any non-standard charge needs to be entered manually with this option. These charges flow directly to Event Settlement so they can be billed to the event.
Event Payments
The Event Payments option will record any payment received for an event. Who ever receives payments for an event would have access to this option to enter that payment information. The payments will flow directly to Event Settlement so they can be deducted from the client's bill.
Ticket Sales
The Ticket Sale option will allow any tickets sold for an event to be recorded. This information flows directly to Event Settlement to be added to the clients bill. In most cases the amount of tickets sold effect the final bill paid or the monies received by the client.
Labor Hours
The Labor Hours option allows any person in the facility to look at when they are scheduled to work, or can see who is scheduled to perform specific tasks or jobs. The actual people scheduling is done in the Labor Administration application, but all of that information is available in the Labor Hours option so any appropriate person can look up those schedules without having to have access to all of Labor Administration.
Form Approval
There are many forms used within the facility. This could be such things as performance evaluations, vacation requests or any other standard paper work. All of these forms can be loaded in this section. A person only needs to select the appropriate form for what they are doing and the system will automatically pass that to the proper people in management. The forms could be setup to go a number of different levels for approval.
Paperless Control
The Paperless Control option allows the administrators of this application to indicate by person just what options will be available to that person when they use the Paperless Office application.
Questions or problems regarding this web site should be directed to tech_support@riccorp.com or you can contact RIC Corp directly at:
RIC Corp
Copyright 2012 Resource Information and Control Corporation. All rights reserved.
Last Modified: Thursday, January 05, 2012 at 6:00 PM.