Resource Information and Control Corporation


Accounting Month End

Getting There: Accessing this application is done by double clicking on the Accounting Month End icon in the Accounting main menu.



Purpose: Accounting Month End is used to perform those functions required for the month end process. Since ConCentRICs Accounting is an on-line, real time system, there is no true month end process as with traditional accounting systems. ConCentRICs will track all transactions on a monthly basis throughout the fiscal year. All accounting transactions flow to a journal for review and posting. Since these journals are validated prior to posting to the General Ledger, any potential problems will be found as they happen instead of having to wait until the end of the month to resolve them. The only true month end process in ConCentRICs is to change the default month. Reports such as the Trial Balance and Balance Sheet are normally produced at the end of the month. Since ConCentRICs is a real time system, these reports are accurate at the time they are produced and can be produced at any time. However, since they are known as month end reports, they appear in this application.

HINT: You can position your mouse pointer over any of the icons below to see a brief text-only description on that application.

Journal Status Trial Balance Balance Sheet Revenue Expenses Department Accounts Project Tracking Minority Business Account Verify Close the Acct Month

Accounting Month End Modules Overview



Journal Status is used to review all the non-posted transactions.
Security Level: To view - Read Only.

Double clicking on the Journal Status icon will bring up the Journal Status report.


Any journals that still have transactions that need to be posted will be listed on this report.

You can post the journals from this option.There are two ways to post the transactions in these journals. You can go to the respective journal and do it there, or double click on the journal name in this report. That will automatically start the posting option for that journal.




Trial Balance is used to make sure all the accounts balance. In order to balance any accounting system you add up all debits and credits. The total amount for the debits must equal the total amount for the credits or you are not in balance. This report will list every posting account in the accounting system. It will list the balance of each account in the Debit and Credit columns.
Security Level: To view - Read Only.

Double clicking on the Trial Balance icon will bring up the Trial Balance dialog box.



The following is a break down of the dialog box:

  • The Report Month combo box contains all months in the fiscal year.
  • The first option under Range of the Reporting Months will be for a year-to-date report from the first accounting month of the current year through to the reporting month.
  • The second option under Range of the Reporting Months will be for a monthly report.
  • The Only show the totals check box, if checked, then only the totals for the Major categories will be displayed along with a final total.
  • The Show Sub Totals check box, if checked, will show a total line for all the accounts in a minor category.
  • The Show Major Totals check box, if checked, will show total line for all the accounts in a majorr category.

    • Click on the button the requested report will be generated.

    [This scrollable report is shown in two parts because of size constraints.]





























    Balance Sheet is used to make sure all the accounts balance in a summary format. In order to balance any accounting system you add up all debits and credits. The total amount for the debits must equal the total amount for the credits or you are not in balance. This report will process every posting account in the accounting system. It will list the balance of each minor category in the Debit column and the credit amount of the category in the Credit column.
    Security Level: To view - Read Only.

    Double clicking on the Balance Sheet icon will bring up the Balance Sheet dialog box.



    The following is a break down of the dialog box:

  • The Report Month combo box contains all months in the fiscal year.
  • The first option under Range of the Reporting Months will be for a year-to-date report from the first accounting month of the current year through to the reporting month.
  • The second option under Range of the Reporting Months will be for a monthly report.
  • The Only show the totals check box, if checked, then only the totals for the Major categories will be displayed along with a final total.

    • Click on the button the requested report will be generated.




    Revenue Expense is used to compare the budgeted or projected revenues and expenses with the actuals. This helps you track if you are making a profit or running a loss. A report can be run for any period of consecutive months in the fiscal year and can be a year-to-date (the default), quarterly or monthly report.
    Security Level: To view - Read Only.

    Double clicking on the Revenue Expense icon will bring up the Revenue Expense dialog box.



    The following is a break down of the dialog box:

  • The Budget Categories combo box contains budget categories as defined in the General Ledger application.
  • The First Report Month combo box contains all of the months in the fiscal year. Select one as the first month in the report.
  • The Last Report Month combo box contains all of the months in the fiscal year. Select one as the last month in the report.
  • The Only show the totals check box, if checked, then the individual accounts will not show. It will show the totals of the Major and Minor categories only.

    • Click on the button the requested report will be generated.

    [This scrollable report is shown in two parts because of size constraints.]





























    Department Accounts is used to show the status of just those accounts assigned to particular departments or cost centers. Any account can be assigned to one or more departments. These assignments are made with the Table Parameters function in the General Ledger option. This report will allow Department Managers to track the actual money amounts for their department, with the budgeted amounts.
    Security Level: To view - Read Only.

    Double clicking on the Department Accounts icon will bring up the Department Accounts dialog box.



    The following is a break down of the dialog box:

  • The Departments combo box contains all Departments or Cost Centers defined to the system.
  • The Budget Categories combo box contains budget categories available for the current fund.
  • The Report Month combo box contains all months in the fiscal year.

    • Click on the button the requested report will be generated.

    [This scrollable report is shown in two parts because of size constraints.]


























    Project Tracking is used to automatically audit any special activity through the accounting system. This could be anything from a minor promotion to a major remodeling project. Each project must be defined to the ConCentRICs Accounting system, which is done with the Table Parameters function in the General Ledger option. This report will collect all transactions that are linked to the selected project master, add up all amounts and compare it to the budget. The final line of the report will show if the project is over or under budget.
    Security Level: To view - Read Only.

    Double clicking on the Project Tracking icon will bring up the Project Tracking dialog box.



    The following is a break down of the dialog box:

  • The Project Name combo box contains all the project masters defined for the current fiscal year.
  • The The Report Month combo box contains all the months in the fiscal year.
  • The Only show the totals check box, if checked, will show the totals of each account in the report.

    • Click on the button the requested report will be generated.




    Minority Business is used to show vendor information for a specific group of vendors. Some countries require facilities to track how much business they do with minority or under privileged vendors. This option will track this information automatically.
    Security Level: To view - Read Only. To perform maintenance on the vendor - Normal. To add a vendor - Advanced. To delete an entry - Manager.

    Double clicking on the Minority Business icon will bring up the Minority Business Reports dialog box.



    The following is a break down of the dialog box:

  • The list box will show each of the reports predefined for Minority Business Reports
  • The Change Title button is used to change the default title for the report.
  • The Item Selection button is used to review and change the default record selection for this report.
  • The Sort Selection button is used to review and change the default sort selection for this report.
  • The Rebuild the report after Maintenance check box, if checked, will cause the report to be regenerated every time the maintenance activity is performed. If unchecked, then the records will be updated in place.
  • The Item per Page check box, if checked, will start a new page each time a new vendor appears on the report. If unchecked, then the next vendor on the report will start immediately after the previous vendor. (NOTE: This control will only be active for Form Reports.)
  • The Report Description button is used to display a narrative description of the report.

    • Click on the button a dialog box with the name of the currently selected report will be appear.



    You must enter the first and last date that a payment should be included on the report.




    Click on the button the requested report will be generated.

    Back on the Minority Business Reports dialog box.

    If you want to see a narrative explanation for the report selected, click on the Report Description button and the following screen will appear.




    Account Verify is used to match the account totals with posted transactions. TheConCentRICs Accounting system stores the monthly totals for each account. This is done for speed of reporting. Most reports require the total for an account and the system will use the stored totals when required for reporting. This option will review every posted transaction and compare it to the stored values for the accounts. It will post an exception report for any account that does not match.
    Security Level: To view - Read Only. To use the correction option - Manager.

    Double clicking on the Account Verify icon will bring up the Account Verify dialog box.



    The following is a break down of the dialog box:

  • The Verify Account Totals option will match the posted transactions with the account totals and can make corrections if errors are found.
  • The Verify Account Postings option will match up all of the posted transactions and will report any that can not be balanced.
  • The Automatically correct any totals that do not match the postings check box, if checked, then any exceptions noted on the Verification Report will update the stored account totals.
  • The Show Monthly Differences check box is usually not checked. You would normally check this box when one of the accounts on the report is in balance, even though the report shows it as an exception.
  • The Verfication Action field
  • The Processing Month field

    • NOTE: This report will take some time to run. The later you are in the fiscal year, the longer it will take to run.

    Click on the button the requested report will be generated.

    [This scrollable report is shown in two parts because of size constraints.]





























    Close the Acct Month is used to perform the steps required to close the current accounting month and open the next. The last month of the fiscal year would also require the current year to be turned into a historical year and the next year to be made the active year. This option performs those steps automatically.
    Security Level: To use - Manager.

    Double clicking on the Close the Acct Month icon will bring up the Close the Acct Month verification screen.



    You will be asked to verify that this is the procedure that you want to perform.



    Clicking on the button will complete the process and you won't see any further screens.


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    Phone: (260) 432-0799
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    Copyright 2012 Resource Information and Control Corporation. All rights reserved.

    Last Modified: Thursday, January 05, 2012 at 6:00 PM.