Resource Information and Control Corporation


Security Administration

Getting There: Accessing this application is done by double clicking on the Security Administration icon in the ConCentRICs main menu.



Purpose: Security Administration is used to take care of all the paperwork involved with a Security Department and to give instant access to information required by Security Personnel. You will be able to instantly access what the staff is suppose to do in any situation. You can issue and receive equipment for each shift change and know who has each piece of equipment or set of keys. The system will also serve as the record keeper for the security department. It will track the purpose of each key, which key opens which doors, and who has each key. It can also issue and track parking decals. It will keep records of each time a vehicle was illegally parked and can also track any suspicious people that are encountered. The system can also record and issue Incident Reports.

HINT: You can position your mouse pointer over any of the icons below to see a brief text-only description on that application.

Situation Response Issue/Recv Equipment Security Log Task Tracking Key Tracking Parking Decals Illegal Parking Suspicious People Incident Reports Security Control

Security Administration Modules Overview



Situation Response is used to look up what actions need to be taken when faced with a situation. All situations are divided by type and you can change the sort to make it easier to find the one you want.
Security Level: To view - Read Only. To add or make changes - Privileged. To delete - Manager.

Double clicking on the Situation Response icon will bring up the Situation Response dialog box.



The following is a break down of the dialog box:

  • The Type of Situation combo box will show all the types of situations that are currently defined to the system.
  • The Sort section is used to sort the Situation List by each field on the list - Code, Title, or Description.
  • The list box will show all of the situation responses that belong to the selected Type or Situation.
  • The Show Procedure on Report check box, if checked, will show the procedures that are to be followed for the situation on the report.
  • The Search button is used to search for a particular situation.
  • The Report button is used to create a report of all the Situation Respones for the currently selected type.
  • The Add New buttton is used to add a new situation response.

    • Double clicking on a selected Situation Response will bring up the Situation Response Maintenance dialog box.



    The following is a break down of the dialog box:

  • The Type of Situation combo box will show all the types of situations that are currently defined to the system.
  • The Situation Code field is the classification used for the response.
  • The Report button is used to create a report of all the information that appears in this dialog box.
  • The Title field is the name of the situation response.
  • The Description field is a short identification for the situation.
  • The Security Camera combo box will show all security cameras defined to the system.
  • The Procedure text box is used will describe the steps that should be taken when this situation occurs.
  • The Delete button in used to remove a situation response.





    • Issue/Receive Equipment is used to track items issued to employees or contractors on a temporary or semi-permanent basis. When you give out items, you will issue them with this option. It will record to whom it was issued and how long they have had it. You use this option to record when the items are returned.
    Security Level: To view - Read Only. To issue or receive - Normal.

    Double clicking on the Issue/Recv Equipment icon will bring up the Issue/Recv Equipment dialog box.



    The following is a break down of the dialog box:

  • The Change Name button is used to select a different name or add a new name.
  • The Issued/Received Report button is used to create a report on items issued or received.
  • The Outstanding Equipment List button is used to see any item that is currently outstanding.
  • The Accept button is used when you are ready to process the issue or reciept of items.
    • All of the fields on this dialog box are general in nature and need no explanation.

    Clicking on the Issued/Received Report button will generate the following report.

    [This scrollable report is shown in two parts because of size constraints.]




























    Security Log is used to record everything noteworthy that takes place in a facility. As soon as you make a note of it in this option, it will automatically date and time stamp the entry and record it into the log.
    Security Level: To view - Read Only. To access the Security Log Entry screen - Normal. To delete - Manager.

    Double clicking on the Security Log icon will bring up the Security Log dialog box.



    This dialog box is used to make entries into the log.

    The following is a break down of the dialog box:

  • The Log Code button is used to choose predefined codes for particular items that are logged.
  • The Important Entry check box, is used to flag any important entry in the log with an asterisk "*".
    • The text box is used to type in the security log entry.
  • The Accept button is used when you are ready to place the typed entry in the Log.
  • The Task Tracking button is used to perform a Task Tracking activity.

    • Clicking on the Report button will generate the following Security Log Report dialog box.



    The following is a break down of the dialog box:

  • The Start Date and End Date fields are used to select a date range.
  • The Start Time and End Time fields are used to select a time of day range.
  • The Search For field is used to search for specific text in log entries.
  • The Show Important items only check box is used if you just want to see those items flagged as important entries.

    • Click on the button and Security Log Report screen will appear on the screen.




    Task Tracking is used to record when a security unit is dispatched, when it arrives and when it is cleared from a task. The system will calculate the amount of time it took each unit to complete the assigned task.
    Security Level: To view - Read Only. To perform Task Tracking functions - Normal. To make changes - Advanced. To delete an existing task - Manager.

    Double clicking on the Task Tracking icon will bring up the Task Tracking dialog box.



    The following is a break down of the dialog box:

  • The Dispatch Unit button is used to start a new task tracking entry.
  • The Unit Arrives button is used to record the arrival when a dispatched unit arrives.
  • The Clear Unit button is used to record that the unit is clear when a security unit has completed a task.
  • The Change Active Task button is used to change information about an active task.
  • The Task Tracking Report button is used to indicate which tasks will be shown on the report.

    • Clicking on the List of Active Tasks button will generate the following report.

    [This scrollable report is shown in two parts because of size constraints.]
















    Key Tracking is used to keep track of where each key in the facility is or where it was at at a specific time.
    Security Level: To view - Read Only. To change a Key Assignment - Normal. To delete a Key Assignment - Advanced.

    Double clicking on the Key Tracking icon will bring up the Key Tracking dialog box.



    The following is a break down of the dialog box:

  • The Key Location Report option is used to show each of the defined keys and the locations/owners of each key.
  • The Key Report with Doors option is used to show which doors can be opened by each key.
  • The Door Report with Keys option is used to show each of the defined doors and the keys that open the doors.
  • The Door Access Report option is used to show each of the doors and the personnel that can open those doors and/or the location of a key that can open the door.
  • The Report Title field is the description that will appear at top of each page.
  • The Description Search field is used to search for a particular key description for key reports, or a door description on door reports.
  • The All Keys / Selected Keys button is dual purpose. When it's labeled All Keys then every key defined to the system will be used for the report.It will be labeled Selected Keys if you have selected certain keys to be used for the report.
  • The All Locations / Selected Locations button is dual purpose. When it's labeled All Locations then every location defined to the system will be used for the report. It will be labeled Selected Locations if you have selected certain locations to be used for the report.
  • The All Doors / Selected Doors button is dual purpose. When it's labeled All Doors then every door defined to the system will be used for the report. It will be labeled Selected Doors if you have selected certain doors to be used for the report.
  • The All Owners / Selected Owners button is dual purpose. When it's labeled All Owners then every person defined to the system will be used for the report. It will be labeled Selected Owners if you have selected certain personnel to be used for the report.
  • The Detail Report check box, if checked, then the detail entries for the key or door will appear immediately after the key or door line. If unchecked, then you will get one line for each key or door that is appropriate for the selected report.

    • Click on the button and option chosen will appear on the screen.




    Parking Decals is used to keep track of parking permits issued by the Security Department. The system can track any number of different types of permits.
    Security Level: To view - Read Only. To change or assign new decals - Normal. To delete an existing decal- Advanced.

    Double clicking on the Parking Decals icon will bring up the Parking Decals Report dialog box.



    The following is a break down of the dialog box:

  • The All Series / Selected Series button is dual purpose. When it's labeled All Series then every decal series defined to the system will be used for the report. It will be labeled Selected Series if you have selected certain series of decals to be used for the report.
  • The All People / Selected People button is dual purpose. When it's labeled All People then every person defined to the system will be used for the report. It will be labeled Selected People if you have selected certain people to be used for the report.
  • The All Departments / Selected Department button is dual purpose. When it's labeled All Departments then every department defined to the system will be used for the report. It will be labeled Selected Department if you have selected certain departments to be used for the report.
  • The Issue New Decal button is used issue a new parking decal.
    • All of the fields on this dialog box are general in nature and need no explanation.

    Clicking on the button will generate the following report.

    [This scrollable report is shown in two parts because of size constraints.]




























    Illegal Parking is used to track any vehicle that has parked illegally on facility grounds. The system will track basic vehicle information and the number of times it has parked illegally.
    Security Level: To view - Read Only. To issue a new warning - Normal. To delete - Advanced.

    Double clicking on the Illegal Parking icon will bring up the Illegal Parking Report dialog box.



    This dialog box will control the creation of the Illegal Parking Report.

    The Issue New Warning button is used issue a new illegal parking warning.

    All of the fields on this dialog box are general in nature and need no explanation.







    Suspicious People is used to record information about suspicious people that have been detained by security personnel. The system will track all encounters you have with any one person in order to keep a complete history of your interactions with that person.
    Security Level: To view - Read Only. To add or make changes - Normal. To delete - Advanced.

    Double clicking on the Suspicious People icon will bring up the Suspicious People Report dialog box.



    The following is a break down of the dialog box:

    All of the fields on this dialog box are general in nature and need no explanation.

  • The All Reports / Selected Reports button is dual purpose. When it's labeled All Reports then every report defined to the system will be used for the report. It will be labeled Selected Report if you have selected certain reports to be used for the report.
  • The All Status / Selected Status button is dual purpose. When it's labeled All Status then every status defined to the system will be used for the report. It will be labeled Selected Status if you have selected certain statuss to be used for the report.
  • The All Security Rep / Selected Security Rep button is dual purpose. When it's labeled All Security Rep then every Security Rep defined to the system will be used for the report. It will be labeled Selected Security Rep if you have selected certain Security Reps to be used for the report.
  • The Issue New Warning button is used issue a new suspicious person entry.




    Incident Reports is used to record and track situations that occur in the facility. When incidents happen, such as personal injuries, damage to a building, stolen property report, then the details are recorded in an Incident Report.
    Security Level: To view - Read Only. To add or make changes - Normal. To delete - Advanced.

    Double clicking on the Incident Reports icon will bring up the Incident Reports dialog box.



    The following is a break down of the dialog box:

  • The Enter a New Incident Report button is used to enter a new report.
  • The Produce a summary list of Incidents button is used to produce a report with one line for each selected Incident Report.
  • The Summary List w/Report Profiles button is used to produce a report with one line for each selected Incident Report.
  • The Generate Incident Report Profiles button is used to produce a full Incident Report profile for each selected Incident Report.
  • The Analyze the Incident Reports button is used to summarize the incident reports and will show the number of incident reports in each category.





    • Security Control is used to set the parameters that will be used for this application. One purpose of this option is to pick which name and address categories will be used by Security Administration and add new categories that may be required, without having to go to the Name and Address application to do it.
    Security Level: To access and use - Manager.

    Double clicking on the Security Control icon will bring up the Security Control dialog box.



    The following is a break down of the dialog box:

  • The Security Officer Title field is the title used to identity security officers
  • The Incident Name Links button is used to control which ConCentRICs Name and Address Categories may be used as data fields with the Incident Reports.
  • The Delete Security Log button is used to remove any security log entries for dates specified and that are at least 30 days old.
  • The Delete Parking Decals button is used to eliminate a complete series of parking decals prior to reissuing the series.
  • The Delete Suspicious People button is used to remove warnings that are at least 7 years old.
  • The Delete Issue/Recv Equipment button is used to remove any item that has been issued and received prior to dates specified and that are at least 30 days old.
  • The Delete Task Tracking button is used to remove any security task for the dates specified and that are at least 30 days old.
  • The Delete Illegal Parking button is used to delete any warnings that are at least 30 days old.
  • The Delete Incident Reports button is used to delete any reports within the dates specified.


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    ConCentRICs is a trademark of Resource Information and Control Corporation (RIC Corp). All other products mentioned are registered trademarks or trade marks of their respective companies.

    Questions or problems regarding this web site should be directed to tech_support@riccorp.com or you can contact RIC Corp directly at:

    RIC Corp
    6215 Constitution Drive
    Fort Wayne, Indiana 46804-1517
    Phone: (260) 432-0799
    Fax: (260) 432-9155
    Email: sales@riccorp.com

    Copyright 2012 Resource Information and Control Corporation. All rights reserved.

    Last Modified: Thursday, January 05, 2012 at 6:00 PM.