Resource Information and Control Corporation


Booking Analysis

Getting There: Accessing this application is done by double clicking on the Booking Analysis icon in the ConCentRICs main menu.



Purpose: Booking Analysis is one of the major reporting applications for scheduling information. ConCentRICs actually contains two major scheduling report applications: Calendars and Booking Analysis.
Booking Analysis are reports that are statistical in nature. These are reports that count the events within a date range and display a total number or percentage of events. These reports can be actual or projected statistics. The intended use of the reports in Booking Analysis is for management and/or public relations.

HINT: You can position your mouse pointer over any of the icons below to see a brief text-only description on that application.

Event Summary Client Summary Sales Summary Lost Business Economic Impacts Location Summary Percent of Occupancy Space Utilization

Booking Analysis Modules Overview



Event Summary is used to show the number of events within a given date range, in their appropriate classifications.
Security Level: To see the details of an event - Read Only. To see the Event Audit and any money amounts - Advanced.

Double clicking on the Event Summary icon will bring up the Event Summary dialog box:

The following is a break down of the dialog box:

  • The First Event Date: field is for the start date to use for the report.
  • The Last Event Date: field is for the end date to use for the report.
  • The Summary Type: combo box will contain a list of all valid classification types for your events. Choose the type you want to see on the report.
  • The button is used to restrict the events that are used for the report.
  • If you click in the Show Categories with zero values check box, any classifications that don't have events will be listed with zero values. If it is unchecked, then any classification not used in any section of the report will not be shown.
  • If you click in the Show Rental Amounts check box, then the last column of the report will be the total amount generated by the events. If it is unchecked, then the rental amount will not appear.
  • If you click in the Show a Total line after each section check box, then a total line will be shown at the bottom of each section, showing the totals of each column in that section. If it is unchecked, then no total line will appear.
  • If you click in the Show a Section for each Month check box, a section is created on the report that will show the numbers for each classification for the month. If it is unchecked, this section will not appear.
  • If you click in the Show Grand Total Section check box, then a total section will be generated showing the totals for the entire date range for each classification. If it is unchecked, then it will not appear.
  • The Additional Column: combo box, will show all of the value and money fields associated with an event. Choose any fields you want to see on the report.

    • When finished, click on the button and the Event Summary report will appear on the screen.

    [This scrollable report is shown in two parts because of size constraints.]



    This report will show the number of events, the number of event days, number of in/out days, the total attendance, and if the user’s security is high enough, the rental amount.

    It will also show any value and money fields you selected in the Additional Column: combo box in the Event Summary dialog box.



















    As stated above, the button is used to restrict the events that are used for the report. You can use Event Selection from other reporting options in Booking Analysis, such as Event Summary, Sales Summary, Location Summary, and so forth. It functions the same way no matter which report you are in.

    Clicking on this button will bring up the following dialog box.

    The Search on Statastics dialog box will allow you to select any number of statistical fields to be used for the search. You can defined your own search criteria, use a one that has been predefined, or create a new predefined criteria.





    Client Summary is used to show the number of events and money generated within a given date range, for all or selected events.
    Security Level: To view the report - Read Only. To see the details of an event - Normal. To see the Event Audit and any money amounts - Advanced. To perform maintenance - Manager.

    Double clicking on the Client Summary icon will bring up the Client Summary dialog box:

    The following is a break down of the dialog box:

  • The Start Date: field is for the first date to use for the report.
  • The End Date: field is for the last date to use for the report.
  • The Client Type: combo box contains a list of all valid client types for your events to choose from.

    • The ---- Sort ---- area of the dialog box contains radio dials that will allow you to select any number of areas to sort the report on.
  • Client Name will default to all clients. If you would like to produce the report for just one client, then click on the button and select one.
  • Number of Events is the number of events the client put on during the date period.
  • Attendance will let you select the clients who brought in a particular number of people to the facility. It defaults to all.
  • Total Money will let you select the clients who brought in a particular money amount to the facility. It defaults to all.
  • Rent Amount will let you select the clients who brought in a particular rental amount to the facility. It defaults to all.
  • Equipment/Services will let you select the clients who brought in a particular equipment/service charge to the facility. It defaults to all.
  • Food Amount will let you select the clients who brought in a particular food revenue to the facility. It defaults to all.
  • See Event Summary for an explanation on the button.

    • When finished, click on the button and the Client Summary report will appear on the screen.

    [This scrollable report is shown in two parts because of size constraints.]



    This report will show the number of events, the attendance, rental amount, equipment/services charges, and food revenue.




















    Sales Summary is used to show the number of events sold within a given date range, in their appropriate classifications.
    Security Level: To see the details of an event - Read Only. To see the Event Audit and any money amounts - Advanced.

    Double clicking on the Sales Summary icon will bring up the Sales Summary dialog box:

    The following is a break down of the dialog box:

  • The First Date Booked: field is for the start date to use for the report.
  • The Last DateBooked: field is for the end date to use for the report.
  • The Summary Type: combo box will contain a list of all valid classification types for your events. Choose the type you want to see on the report.
  • See Event Summary for an explanation on the button.
  • If you click in the Show Categories with zero values check box, any classifications that don't have events will be listed with zero values. If it is unchecked, then any classification not used in any section of the report will not be shown.
  • If you click in the Show Rental Amounts check box, then the last column of the report will be the total amount generated by the events. If it is unchecked, then the rental amount will not appear.
  • If you click in the Show a Total line after each section check box, then a total line will be shown at the bottom of each section, showing the totals of each column in that section. If it is unchecked, then no total line will appear.
  • If you click in the Show a Section for each Month check box, a section is created on the report that will show the numbers for each classification for the month. If it is unchecked, this section will not appear.
  • If you click in the Show Grand Total Section check box, then a total section will be generated showing the totals for the entire date range for each classification. If it is unchecked, then it will not appear.
  • The Additional Column: combo box, will show all of the value and money fields associated with an event. Choose any fields you want to see on the report.
  • The Sales Person: field indicates which Sales Person the report will produced for. Normally this report would be run on all sales personnel. However, you can select an individual by using the button.

    • When finished, click on the button and the Sales Summary report will appear on the screen.

    [This scrollable report is shown in two parts because of size constraints.]



    This report will show the number of events, the number of event days, number of in/out days, the total attendance, and if the user’s security is high enough, the rental amount.






















    Lost Business is used to analyze why events that were once booked, are now canceled.
    Security Level: To see the details of an event - Read Only. To see the Event Audit and any money amounts - Advanced.

    Double clicking on the Lost Business icon will bring up the Lost Business dialog box:

    The following is a break down of the dialog box:

  • The Start Date: field is for the first date to use for the report.
  • The End Date: field is for the last date to use for the report.
  • See Event Summary for an explanation on the button.
  • If you click in the Show Categories with zero values check box, any classifications that don't have events will be listed with zero values. If it is unchecked, then any classification not used in any section of the report will not be shown.
  • If you click in the Show Rental Amounts check box, then the last column of the report will be the total amount generated by the events. If it is unchecked, then the rental amount will not appear.
  • If you click in the Show a Total line check box, then a total line will be shown at the bottom of each section, showing the totals of each column in that section. If it is unchecked, then no total line will appear.
  • If you click in the Search for Date of Cancellation check box, you will see the events that were removed from the schedule during the date range. If it is unchecked, then you will see the events that would have been held during the date range.
  • The Additional Column: combo box, will show all of the value and money fields associated with an event. Choose any fields you want to see on the report.
  • The Sales Person: field indicates which Sales Person the report will produced for. Normally this report would be run on all sales personnel. However, you can select an individual by using the button.
  • The button allows you to select one or more Cancel Types to be used for the report.

    • When finished, click on the button and the Cancellation Summary report will appear on the screen.

    [This scrollable report is shown in two parts because of size constraints.]



    This report will show the number of events, the number of event days, number of in/out days, the total attendance, and if the user’s security is high enough, the rental amount.







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    Economic Impacts is used to show the amount of revenue that was brought into the community for all events within a given date range.
    Security Level: To see the details of an event - Read Only. To see the Event Audit and any money amounts - Advanced.

    Double clicking on the Economic Impacts icon will bring up the Economic Impacts dialog box:

    The following is a break down of the dialog box:

  • The First Event Date: field is for the start date to use for the report.
  • The Last Event Date: field is for the end date to use for the report.
  • The Additional Column: combo box, will show all of the value and money fields associated with an event. Choose any fields you want to see on the report.
  • See Event Summary for an explanation on the button.
  • The button is used to restrict which economic impact categories will be used in the report.

    • When finished, click on the button and the Economic Impacts report will appear on the screen.

    [This scrollable report is shown in two parts because of size constraints.]



    This report will show the name and date of the event, the number of event days, the total attendance of each category and the economical impact amount.

















    Location Summary is used to show the number of events for a particular location within a given date range, in their appropriate classifications.
    Security Level: To view the report - Read Only. To see the details of an event - Normal. To see the Event Audit and any money amounts - Advanced. To perform maintenance - Manager.

    Double clicking on the Location Summary icon will bring up the Location Summary dialog box:

    The following is a break down of the dialog box:

  • The First Event Date: field is for the start date to use for the report.
  • The Last Event Date: field is for the end date to use for the report.
  • The Summary Type: combo box will contain a list of all valid classification types for your events. Choose the type you want to see on the report.
  • See Event Summary for an explanation on the button.
  • If you click in the Show Categories with zero values check box, any classifications that don't have events will be listed with zero values. If it is unchecked, then any classification not used in any section of the report will not be shown.
  • If you click in the Show Rental Amounts check box, then the last column of the report will be the total amount generated by the events. If it is unchecked, then the rental amount will not appear.
  • If you click in the Show a Total line after each section check box, then a total line will be shown at the bottom of each section, showing the totals of each column in that section. If it is unchecked, then no total line will appear.
  • If you click in the Show a Section for each Month check box, a section is created on the report that will show the numbers for each classification for the month. If it is unchecked, this section will not appear.
  • If you click in the Show Grand Total Section check box, then a total section will be generated showing the totals for the entire date range for each classification. If it is unchecked, then it will not appear.
  • The Additional Column: combo box, will show all of the value and money fields associated with an event. Choose any fields you want to see on the report.
  • If you click in the Single Locations Only check box, then only single locations will be available when you select a location. If it is unchecked, then any location can be selected.

    • NOTE: You must select a location before you run this report.

    Click on the button. This bring up the Select Locations dialog box.

    Make your selection and then click on the button.

    Back on the Location Summary dialog box, click on the button and the Location Summary report will appear on the screen.

    [This scrollable report is shown in two parts because of size constraints.]



    This report will show the number of events, the number of event days, number of in/out days, the total attendance, and if the user’s security is high enough, the rental amount.




















    Percent of Occupancy is used to show the usage for a particular location within a given date range.
    Security Level: To see the details of an event - Read Only. To see the Event Audit and any money amounts - Advanced.

    Double clicking on the Percent of Occupancy icon will bring up the Percent of Occupancy dialog box:

    The following is a break down of the dialog box:

  • The Start Date: field is for the first date to use for the report.
  • The End Date: field is for the last date to use for the report.
  • The Type of Report: combo box allows you to select the report you want to produce.
  • The Location Group: combo box allows you to select multiple locations at one time.

    • NOTE: You can not run this report until at least one location is selected.
  • The Count location once per day check box is checked when, no matter how many events are using that location in a day, it will only be counted once in the report.
  • The Report each month separately check box is checked if you want a separate page produced for each month.
  • The button is used to restrict the events that are used for the report.

    • When finished, click on the button and the Percent of Occupancy report will appear on the screen.

    [This scrollable report is shown in two parts because of size constraints.]

    This report will show the number of events, the number of event days, number of in/out days, the total number of days, the number of open days, the percent of occupancy based on event days, and the percent of occupancy based on total days.
















    Space Utilization is used to show the total bookings for selected locations by month.
    Security Level: To use - Read Only. No maintenance is associated with this option, so no other security is required.

    Double clicking on the Space Utilization icon will bring up the Space Utilization dialog box:

    The following is a break down of the dialog box:

  • The Start Date: field is for the first date to use for the report.
  • The End Date: field is for the last date to use for the report.
  • The Type of Report: combo box allows you to select the report you want to produce.
  • The Location Group: combo box allows you to select multiple locations at one time.

    • NOTE: You can not run this report until at least one location is selected.
  • The Count location once per day check box is checked when, no matter how many events are using that location in a day, it will only be counted once in the report.
  • The Report each month separately check box is checked if you want a separate page produced for each month.
  • The button is used to restrict the events that are used for the report.

    • When finished, click on the button and the Space Utilization report will appear on the screen.



    This report will show the total for each month, and a grand total for the period.








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    Copyright 2010 Resource Information and Control Corporation. All rights reserved.

    Last Modified: Saturday, January 02, 2010 at 12:00 AM.