Resource Information and Control Corporation


Labor Administration

Getting There: Accessing this application is done by double clicking on the Labor Administration icon in the ConCentRICs main menu.



Purpose: Labor Administration is used to collect all requests for labor, match them to the available pool and create a schedule of people to work. At the conclusion of an event, this module can update actual hours and send the labor charges back to the event for final billing. Both automatic and manual labor assignments can be made. As soon as labor assignments are entered, the system can generate a wide range of reports and analysis on the assignments. You can also create profit and loss statements and chart and graph the data for easy viewing.

HINT: You can position your mouse pointer over any of the icons below to see a brief text-only description on that application.

Labor Requests Staff Schedules Event Reports Settle Event Job Functions Labor Pool Report of Hours Analysis Labor Process Schedule Labor Control

Labor Administration Modules Overview



Labor Requests is used to view any requests for labor. You can also see the labor requests that have already been assigned and the personnel they were assigned to.
Security Level: To view - Read Only. To add or change a labor request - Normal. To delete one - Advanced.

Double clicking on the Labor Requests icon will bring up the Labor Requests dialog box.


You must enter a Start and End date to run the report on.

The following is a break down of the dialog box:

  • The Select an Event button is used to select an event. If you do not select an event, then all events in the specified date range will be searched.
  • The Event Name field will show the name of an event if you select one.
  • The Show Unprocessed Requests Only check box, if checked, will show labor requests that have not been assigned or only partially assigned on the report.
  • The Show people assigned check box, if checked, will show the names of actual people that are assigned to the job activity.
  • The Select Departments button is used to select the labor requests for one or more departments.
  • The Include Event Jobs check box, if checked, will search the event profiles for Equipment/Service entries.
  • The Include Exhibitor Jobs check box, if checked, will search the Exhibitor Work Order requests for labor.
  • The Include Other Jobs check box, if checked, will search for any job that was entered manually.
  • The Date Order sort will show the jobs requested for each date listed together under the date.
  • The Job Function sort will show all the same jobs together and they will be shown in date order within the same job.
  • The Event Order sort will show all the jobs for a single event together.
  • The Records Searched/Found fields will only be active when the system is being searched for labor requests. They will show the number of labor requests that the system encounters and the number of labor requests that qualified for this report.

    • Click on the button and the search for Labor Requests will start and a report will be displayed.

    [This scrollable report is shown in two parts because of size constraints.]




























    Staff Schedules is used to produce assignment schedules for any date range. You can also perform adjustments to assignments from this option.
    Security Level: To view - Read Only. To perform maintenance - Normal.

    Double clicking on the Staff Schedules icon will bring up the Staff Schedules dialog box.


    You must enter a Start and End date to run the report on.

    The following is a break down of the dialog box:

  • The Select an Event button is used to select an event. If you do not select an event, then all events in the specified date range will be searched.
  • The Event Name field will show the name of an event if you select one.
  • The Select Departments button is used to select the labor assignments for one or more departments.
  • The Select Jobs button is used to select one or more of the Job Descriptions for the report.
  • The Select Labor People button is used to select one or more people for the report.
  • The Daily Labor Assignments option is used to show all the people assigned in the order they should be starting their jobs for each day.
  • The Labor Person Assigned option is used to show each person assigned in alphabetical order and each date and time they are assigned to a job.
  • The Schedule of Job Tasks option is used to list each job function and everyone assigned to that job in chronological order.
  • The Call List option is used to show all people assigned to a job and list a phone number to notify them of their assignments.
  • The Notification List option is used to show assignments that have been indicated where the assigned person needs to be notified.
  • The Review Actual Hours option is used to show the people scheduled and provide you with the ability to update hours quickly.
  • The Scheduled Staff Chart option is used to create a chart of all job start times across the top.
  • The Include Event Jobs check box, if checked, will search the event profiles for Equipment/Service entries.
  • The Include Exhibitor Jobs check box, if checked, will search the Exhibitor Work Order requests for labor.
  • The Include Other Jobs check box, if checked, will search for any job that was entered manually.
  • The Include Staff Schedules check box, if checked, will show when people are scheduled for a shift.
  • The Include Unavailable check box, if checked, will show if a person is on vacation or has time off scheduled during the reporting period.
  • The Page break on report breaks check box, if checked, will force each subject change to a new page.

    • Click on the button and the search for Labor Assignments will start and a report will be presented.

    [This scrollable report is shown in two parts because of size constraints.]




























    Event Reports is used to view assignments made to specific events. It has a number of options for producing event schedules.
    Security Level: To view - Read Only. To perform maintenance - Normal.

    Double clicking on the Event Reports icon will bring up the Event Search dialog box.


    You must enter a Start and End date to select events.














    Click on the button and if qualified events are found, the Event Reports dialog box will appear.


    The following is a break down of the dialog box:

  • The Daily Labor Assignments option is used to show all the people assigned in the order they should be starting their jobs for each day of the event.
  • The Labor Person Schedule option is used to show each person assigned to the event in alphabetical order and each date and time they are assigned to a job.
  • The Schedule of Job Tasks option is used to list each job function associated with the event and everyone assigned to that job in chronological order.
  • The Location Schedule option is used to show each location in the event that has labor assigned to it and a chronological list of each person and when they will start their jobs.
  • The Settlement Report option is used to show backup information for the labor posted to the Event Settlement. It will also show Profit and Loss figures for each event.
  • The Event Review option is used to help plan out the labor for an event.
  • The Include Event Jobs check box, if checked, will search the event profiles for Equipment/Service entries.
  • The Include Exhibitor Jobs check box, if checked, will search the Exhibitor Work Orders for entries.
  • The Include Other Jobs check box, if checked, will search for any job that was entered manually.
  • The Each event on own page check box, if checked, will place the start of each event on the top of a printed page.
  • The Select Departments button is used to select the labor assignments for one or more departments.

    • Click on the button and the search for Labor Requests will start and a report will be presented.

    [This scrollable report is shown in two parts because of size constraints.]




























    Settle Event is used to pass the actual hours worked to the Event Settlement module for billing the client.
    Security Level: To view - Read Only. To settle an event from this option - Normal. To override an Event Lock - System.

    Double clicking on the Settle Event icon will bring up the Event Search dialog box.


    You must enter a Start and End date to select events.














    Click on the button and if qualified events are found, you'll see a query screen.

    After you answer the question, the Settle Event report will appear.

    In order to settle an event, double-click on the event and the Settle Event process will begin.




    Job Functions is used to add or change the jobs that can be performed. The majority of the job functions in a facility would already be setup.
    Security Level: To view - Read Only. To perform change maintenance - Privileged. To add or delete a Job Function - Manager.

    Double clicking on the Job Functions icon will bring up the Job Functions dialog box.


    The following is a break down of the dialog box:

  • The Show only the Description on the Report check box, if checked, will show a description and abbreviation code for the jobs listed. If unchecked, then all of the job's fields will be shown on the report.
  • The Include Unavailable Codes check box (not shown) will only appear when the Show only the Description on the Report check box is checked. If checked, an additional list of codes appears after the Job Descriptions. These are abbreviations used for Unavailable Codes.
  • The Include Event Jobs check box, if checked, will show any job that is related to an event activity.
  • The Include Exhibitor Jobs check box, if checked, will show any job related to an exhibitor activity.
  • The Include Other Jobs check box, if checked, will show the jobs that are assigned only from the Labor Administration application.
  • The Code Number option will list jobs in numeric order by their internal key number.
  • The Description option will list jobs in alphabetical order.
  • The Include Job Descriptions check box, if checked, the job description for each job will be shown below the Job Line. If not checked, then each job will only take one line on the report.

    • Click on the button and the Job Functions report will appear.

    [This scrollable report is shown in two parts because of size constraints.]





    Labor Pool is used to show your available personnel. This is where you identify the people that can work, when they can work, and what jobs they can perform. The majority of these people would already be in the labor pool.
    Security Level: To view - Read Only. To perform change maintenance - Privileged. To add or delete a person - Manager.

    Double clicking on the LaborPool icon will bring up the Labor Pool dialog box.


    The following is a break down of the dialog box:

  • The All People option will show all the people that have been defined.
  • The By Department option will show a list of all departments that have been defined.
  • The By Job Function option will show a list of all the job functions that have been defined.
  • The Code Number option will list people in numeric order by their internal Name and Address key.
  • The Description option will list people in alphabetical order by last name, first name.

    • Click on the button and the Labor Pool report will appear.




    Report of Hours is used to review the hours people have taken off. This will allow you to track such things as vacation, sick and comp time. You can also chart and graph from these reports.
    Security Level: To view - Read Only. To update the hours - Normal.

    Double clicking on the Report of Hours icon will bring up the Report of Hours dialog box.


    The following is a break down of the dialog box:

  • The Daily Detail for a Week option will show the day-by-day hours for a single week.
  • The Daily Detail for two Weeks option will show the day-by-day hours for a two week period.
  • The Daily Detail for a Month option will show the day-by-day hours for a full month.
  • The Monthly Summary for a Year option will show summary reports for each month
  • The Year-to-date Totals option will show summary reports for year-to-date totals for each person.
  • The Select Departments button is used to select the labor assignments for one or more departments.
  • The Select Hour Categories button is used to narrow down the Unavailable codes that will be reported.
  • The Select Labor People button is used to select one or more people for the report.
  • The Year: combo box will show all years available in the system.
  • The Month: combo box will show all the months in a year.
  • The Start Date: field will only be available for weekly and two week reports
  • The Show lines with zero values check box, if checked, will show the people and categories with a value greater than zero on the report.

    • Click on the button and the Report of Hours report selected will appear.




    Analysis Labor is used to provide a way to summarize the labor assignments and to produce statistical reports on these assignments. You can also chart and graph the statistical information.
    Security Level: To view - Read Only. To perform maintenance - Normal.

    Double clicking on the Analysis Labor icon will bring up the Analysis Labor dialog box.


    You must enter a Start and End date to run the report on.

    The following is a break down of the dialog box:

  • The Report Title: field is the name of the report.
  • The Select an Event button is used to select an event. If you do not select an event, then all events in the specified date range will be searched.
  • The Event Name field will show the name of an event if you select one.
  • The Select Departments button is used to select the labor assignments for one or more departments.
  • The Select Jobs button is used to select one or more of the Job Descriptions for the report.
  • The Select Labor People button is used to select one or more people for the report.
  • The Job Function option is used to show the tasks that people are assigned to.
  • The Person Assigned option is used to show the one assigned to perform a job.
  • The Department Summary option is used to show the department associated with the scheduled job.
  • The Analysis by Day option is used to show each day of the week on it's own.
  • The Analysis by Week option is used to first date given and go in seven day groups.
  • The Analysis by Month option is used to count any job performed during the month.
  • The Include Event Jobs check box, if checked, will search the event profiles for Equipment/Service entries.
  • The Include Exhibitor Jobs check box, if checked, will search the Exhibitor Work Orders for entries.
  • The Include Other Jobs check box, if checked, will search for any job that was entered manually.
  • The Show zero value rows check box, if checked, will show every line on the report. If unchecked, it will eliminate any line with all zeros values from the report.
  • The Show zero value columns check box, if checked, will show zeros when ther is no value. If unchecked, it will show spaces instead of zeros.

    • Click on the button and a report will be presented.

    [This scrollable report is shown in two parts because of size constraints.]


























    Process Schedule is used to automatically assign personnel to requests within a date period or for a particular event. This option would normally run automatically in a nightly batch.
    Security Level: To access and use this option - Normal.

    Double clicking on the Process Schedule icon will bring up the Process Schedule dialog box.


    You must enter a Start and End date to run the report on.

    The following is a break down of the dialog box:

  • The Select an Event button is used to select an event. If you do not select an event, then all events in the specified date range will be searched.
  • The Event Name field will show the name of an event if you select one.
  • The Process unassigned requests only check box, if checked, will look for and process jobs that are not fully assigned.
  • The Show people assigned check box, if checked, will show the names of actual people that are assigned to the job by this process.
  • The Select Departments button is used to select the labor requests for one or more departments.
  • The Include Event Jobs check box, if checked, will search the event profiles for Equipment/Service entries.
  • The Include Exhibitor Jobs check box, if checked, will search the Exhibitor Work Order requests for labor.
  • The Include Other Jobs check box, if checked, will search for any job that was entered manually.
  • The Date Order sort will show the jobs requested for each date listed together under the date.
  • The Job Function sort will show all the same jobs together and they will be shown in date order within the same job.
  • The Event Order sort will show all the jobs for a single event together.
  • The Rebuild Report after Maintenance Activities check box, if checked, will regenerate the report (as a Labor Request report) after you complete a maintenance activity
  • The Records Searched/Found fields will only be active when the system is being searched for labor requests. They will show the number of labor requests that the system encounters and the number of labor requests that are being assignedby this process.

    • Click on the button and the assignment of people for Labor Requests will start and the report displayed.

    [This scrollable report is shown in two parts because of size constraints.]




























    Labor Control is used to set the overall operating parameters for the Labor Administration application. This would include such things as the first day of the work week and default times to start labor requests. There are also utilities to delete old labor information and to check the integrity of the data.
    Security Level: To access and use this option - Manager.

    Double clicking on the Labor Requests icon will bring up the Labor Requests dialog box.


    You must set a First day of work week and a Default Start and End time.

    The following is a break down of the dialog box:

  • The Days Not Available button is used to periodically clean out old Days Not Available historical information.
  • The Shift Schedule button is used to periodically clean out old Shift Schedule historical information.
  • The Calendar Verification button is used to cross check all files in Labor Administration and will ensure that no problems were found.
  • The Name Link Verification button is used to cross check all names in Labor Administration and will ensure that no problems were found.

    • Clicking on any button will present each pertinent dialog box to perform those functions.



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    Phone: (260) 432-0799
    Fax: (260) 432-9155
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    Copyright 2012 Resource Information and Control Corporation. All rights reserved.

    Last Modified: Thursday, January 05, 2012 at 6:00 PM.